2011 Summer Leadership Meeting


Sunday, June 26 - Tuesday, June 28, 2011
The Fairmont Banff Springs
405 Spray Avenue
Banff, Alberta T1L 1J4
Canada

Schedule of meeting sessions and special events


Please join the Association of Oil Pipe Lines (AOPL) for the Summer Leadership Meeting June 26 to June 28 at The Fairmont Banff Springs in Alberta, Canada. This meeting is one of the best opportunities to get to know your counterparts in the industry and have a voice in how AOPL focuses its efforts and resources.

The historic Fairmont Banff Springs is located in beautiful Banff. The resort, styled after a Scottish baronial castle, is located in the Banff National Park. The hotel is itself a National Historical Site situated amid the breath-taking Canadian Rockies. The resort offers an award-winning spa, fitness center, swimming pool, five tennis courts and bowling alley. It also features 27-holes of championship golf. The resort offers an extensive program of family and children’s activities, for more information see http://www.fairmont.com/banffsprings, and click on Destination Guide. In addition, there are number of local activities for you and/or your family to enjoy including fly-fishing, horseback riding, whitewater rafting and hiking just to name a few. The proximity to Lake Louise, Jasper and the icefields make this an exciting destination for adults and families. Please remember you will need a passport to travel to Canada from the U.S.

EVENT DETAILS

BREAKFAST ARRANGEMENTS

AOPL will provide breakfast Monday and Tuesday mornings for meeting attendees only.

AOPL GROUP RECEPTIONS AND DINNERS

Sunday Reception and Dinner

The reception will be held on the Northwest Mounted Police Courtyard and dinner will be held in the Mount Stephen Hall. Both locations are in the Main Building. Dress will be resort casual. You may want to bring a sweater; as the reception is on a patio area and cool air is guaranteed in the mountains. This is the night designed to kick-off the annual meeting by renewing old acquaintances and greeting new attendees. The reception will begin at 6:30 p.m. followed by a dinner buffet at 7:15 p.m. If you or your guest has any food allergies, please note such when you register online for this dinner.

The cost of the dinner is $160.00 USD per person.
Cancellations must be received by June 3rd in order to obtain a refund.

Monday Reception and Awards Dinner

The Awards Dinner on Monday night begins with a cocktail reception at 6:30 p.m. on the Upper Bow Valley Terrace followed by a sit-down dinner at 7:15 p.m. in the Ivor Petrak. The reception will be outside on the Terrace, so you may want to bring a sweater. If you or your guest has any food allergies, please note such when you register online for this dinner.

The cost of the dinner is $150.00 USD per person.
Cancellations must be received by June 3rd in order to obtain a refund.

GOLF TOURNAMENT MEMBER EXECUTIVES/BUSINESS GUESTS

This golf event is for member executives and their business guests. The Member 18-hole tournament will be held Monday, June 27 at 12:45 p.m. on the Stanley Thompson Golf Course. The format will be a four-person “scramble.” This type of format suits all levels of play and everyone is encouraged to sign-up. Although the tournament scoring does not use handicaps, we ask for your handicap, if you have one, or if not, estimate your average score for a round of 18 holes. This will enable teams to be assembled in an equitable manner. The pro will have the carts set with your clubs and players names upon your arrival at the golf area for the tournament.

While the course and warm–up facilities are conveniently located on the Fairmont grounds, golfers will need to take a shuttle. Additional details on transportation to the course will be provided at the Monday morning meeting. Box lunches will be on the carts and available beginning at 12:30 p.m. Your clubs will be on the cart if you are renting or if you send them to the Bell Desk upon arrival at The Fairmont.

The fee is $280 USD which includes greens fee, cart, warm-up cage balls, prizes, scoring fee and boxed lunch. Both team prizes and individual prizes will be awarded at the dinner Monday evening. Registration must be completed by Friday June 3rd. After this date, there will be no guarantee the Fairmont can accommodate additional players. There will be no refunds for cancellations.

The Fairmont requires a proper golf shirt with a collar and no denim. Metal golf spikes are NOT allowed. The resort does rent clubs--Taylormade Burner 2.0 for men and women. The fee is $65 CAD per person with round. They also rent shoes at $20 CAD per game.


Related Web Pages and Sites:
Fairmont Banff Springs
Fairmont Banff Springs Willow Stream Spa
Fairmont Banff Springs Maps and Directions
Fairmont Banff Springs Golf Information
Town of Banff
Banff National Park Information Centre

Related Files:

Fairmont Banff Springs Hotel Map
Airport Transportation Options Fairmont Banff
Calgary to Fairmont Banff Directions

Meeting Attire:

For meetings, business casual, resort or golf attire is recommended. The average high temperature for the area is 70 degrees. The average low is 45 degrees.

Sunday’s reception includes an outdoor patio area and Monday’s reception is outside on the Lake Side Terrace, so dress comfortably and bring a sweater. Sometimes it can be cooler in the mountains. While there is no specific dress code, in years past most men chose to dress in sport coats and shirts, without tie, women dressed in cocktail attire.


Registration Fees:

These fees are available through 06/22/2011
Name Price Available To
spouse/companion $0.00  
CEPA Staff/Member $0.00  


Cancellation and Other Policies:

1. Cancellations for the Sunday and Monday night dinners, must be received by June 3rd in order to obtain a refund.

2. There will be no refunds for golf tournament cancellations.

Is Media Allowed?

No

General Hotel Information:

Accommodations

Please make your reservations with the Fairmont Banff Springs as soon as possible. Alternate hotels are several miles away. The number to make reservations is 403-762-6866 or 800-441-1414. All reservations must be made by June 3, 2011 to obtain the AOPL negotiated rates. Room reservations will require a one (1) night deposit for each guest room reserved. Following are the group room rates available until sold-out:

Fairmont Guest Room $279 CAD
Deluxe Guest Room $359 CAD
Deluxe Premier Guest Room $399 CAD
Signature $439 CAD
Junior Suites $459 CAD
Executives Suites $479 CAD
One Bedroom Suite $639 CAD

Fairmont Guest Rooms are approximately 250 square feet and located on the mountain side of the resort. Rooms feature, one king, one queen OR two twins.

Deluxe Guest Rooms are approximately 385 square feet and located on the mountain side of the resort. Rooms feature one king, one queen, two twins, two queens OR one queen and one twin.

Deluxe Premier Guest Rooms are approximately 400-450 square feet and located on the mountain side of the resort. Rooms feature one king OR two queens.

Signature Guest Rooms are approximately 450 square feet and located in the Main Building. These rooms feature picturesque valley views and one king.

Junior, Executive and One Bedroom Suites are also available at a reduced rate. Additional details and pictures are at http://www.fairmont.com/banffsprings/Accommodations/. A map of the resort complexes and meeting spaces is attached. As long as rooms are available, the group rates will be charged for all your reservation dates. If you are planning to extend your stay, verify your room rate at the time the reservation is made to ensure you are receiving the group rate for your entire stay. There is a daily service charge of $10.00 CAD for single and $20 CAD for double occupancy.

There is a 72 hour cancellation notice for room deposit refunds. Should you need to cancel your room reservation, contact The Fairmont directly in addition to contacting Heather Keith at AOPL. The formal cut-off date for room reservations to obtain group rates is June 3, 2011.


Travel Information:

Airport Information

The closest airport is the Calgary International Airport (YYC). The airport is approximately 80 miles from the Fairmont and it should take 1.5-2 hours driving time to get there.

Transportation To/From the Airport

The hotel does not provide complimentary airport transportation. If you are not planning to rent a car, transportation options are attached. Directions from the Calgary International Airport to the hotel are also attached.

Banff National Park Entrance Fees
Because the hotel is located on a National Park, it is necessary to purchase a park entrance pass. Prices are current and subject to change without notice. Park fees are payable in Canadian or US dollars, or by Visa and Master Card. For further information, please call the Banff National Park Information Centre at (403) 762-1550. or visit http://www.pc.gc.ca/pn-np/ab/banff.

Current Prices: 1 adult / day - $9.80, 1 child / day - $4.90, Family or Group/day - $19.60, 1 senior / day - $8.30


For more information please contact:

Heather Keith
Director, Programs and Administration